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A clear guide shows how to add Outlook 365 to Gmail, letting one inbox handle all email.
Essential prep steps include enabling IMAP and creating an app‑specific password for Gmail.
The setup works on web, Android, and iOS, providing a unified email experience across platforms.
Managing multiple email accounts can be distracting at times. Users can prevent this by adding Outlook 365 accounts to Gmail, allowing all messages to appear in a single inbox. This not only enhances workflow management but also eliminates the need to constantly switch between different applications.
With the correct setup, users can easily configure Outlook 365 in Gmail within minutes. Implementing this simple change can significantly streamline communication and make managing emails effortless.
Before initiating the setup, Gmail must be configured to allow external access. As documented on Microsoft Learn, IMAP must be enabled in Gmail settings. To do this, users need to:
Click on Settings > Forwarding & POP/IMAP > Enable IMAP
After this, two‑step verification must be activated so that an app‑specific password can be generated.
Without these steps, Outlook 365 cannot connect to Gmail securely. These initial steps ensure the process’s security and compliance with Google’s policies.
Once Gmail is set up, open Gmail (web or mobile) and navigate to “Add account” or Settings > Add account. On Android devices, users need to go to Gmail > Profile > Add another account > select “Exchange and Office 365”.
Enter the Outlook 365 email address and password (or app‑specific password) and follow the prompts. Accepting permissions allows Gmail to access the Microsoft account. The entire process takes only a few minutes.
After a successful configuration, Gmail will display emails from the Outlook 365 account in a single inbox. Users can send and receive messages using the Outlook address while working within Gmail’s familiar interface.
According to The Verge, this integration supports viewing multiple accounts in one place without importing complete message archives. Mobile users especially benefit from this setup as they don’t have to switch apps.
During configuration, various errors, such as authentication failures or messages blocked in the outbox, can occur. These problems mostly happen in the absence of app passwords or incorrect server settings.
Another reason for connection failures is the OAuth2 discontinuation of “less secure apps.” To eliminate these errors, it is necessary to rely on accurate settings and current authentication methods.
Linking Outlook 365 with Gmail provides a more streamlined alternative to managing separate apps. Compared to switching between Gmail and Microsoft Outlook, this method enables users to manage all emails in one place, thereby improving productivity.
With Gmail set up to receive Outlook 365 messages through protocols like IMAP, POP, and SMTP, and with correct authentication, the system becomes far more streamlined. As users increasingly rely on hybrid email environments, this unified configuration approach is worth considering for both personal and professional use.
Is Gmail POP3 or IMAP for Outlook?
Set up IMAP and update your SMTP settings to read Gmail messages in other email clients, such as Microsoft Outlook and Apple Mail. When you use IMAP, you can read your Gmail messages on multiple devices, and messages are synced in real time.
Can I use Office 365 with a Gmail account?
Gmail supports Microsoft® Office 365 and Exchange ActiveSync accounts, and comes pre-installed on all Android devices. To add your Microsoft® Office 365 or Exchange ActiveSync account to Gmail: Open your device's Settings app. Tap Passwords & accounts.
Can I link Microsoft 365 to my Gmail account?
Open Gmail. If you're a new user, tap Add an email address. Otherwise, tap Profile, and then Add another account. Tap Exchange and Office 365.
Is Gmail SMTP or IMAP?
GMail supports IMAP / SMTP You can check your email and send messages using other email programs (like Mailspring, Outlook Express, Apple Mail, or Mozilla Thunderbird). Using desktop email applications can improve your workflow.
Can I use both Outlook and Gmail?
Yes, you can use Outlook with Gmail by adding your Gmail account to Outlook. To do this, you will need to enable IMAP in your Gmail settings and then add the account in Outlook, which will prompt you to sign in and grant access through a Google account permissions window.
