What is Salesforce and How to Use It: A Beginner-Friendly Guide

Why Salesforce Has Become the Go-To CRM Platform for Businesses of All Sizes in 2025
What is Salesforce and How to Use It: A Beginner-Friendly Guide
Written By:
Samradni
Reviewed By:
Shovan Roy
Published on

Overview

  • Salesforce is a cloud-based CRM that helps businesses manage customer relationships, sales, and data.

  • It’s widely used for automation, lead tracking, customer support, and team collaboration.

  • Businesses of all sizes - from startups to Fortune 500 - use Salesforce to streamline their operations and improve customer experiences.

Salesforce is a term often talked about in connection with business or job ads. Wonder what it is? It is a cloud-based CRM software. What is Salesforce? New entrants to the industry need to learn how to use it. 

With features that support sales, marketing, customer service, and analytics, Salesforce helps businesses streamline their operations. As digital transformation continues across industries, proficiency in Salesforce is becoming a valuable and in-demand skill.

Also Read: Salesforce Unleashed: Revolutionizing Sales and Marketing with AI and Cloud Power

What is Salesforce?

Salesforce works as a CRM solution, helping businesses manage all customer-related activities, including sales, support, marketing, and service. Founded in 1999, Salesforce is credited for being the very first CRM to operate entirely in the cloud and therefore be available anytime, anywhere.

A cloud-based CRM allows businesses to manage customer relationships, sales, and data securely from any location with internet access. Today, Salesforce is deployed in more than 150,000 companies around the globe, ranging from fine startups to major multinational enterprises.

At its core, Salesforce allows companies to:

  • Track and manage customer engagements

  • Create simplified sales pipelines

  • Automate repetitive processes

  • Enhance customer service and support

  • Analyse and transform customer data into visuals

Key Components of Salesforce CRM

Salesforce's strategy encompasses several major modules, or "clouds," for every line of business. These cloud services meet different business needs:

  • Sales Cloud for managing leads, closing deals, and monitoring the performance of sales teams. 

  • Service Cloud for supporting customers, ticketing, and solving issues. 

  • Marketing Cloud for orchestrating email, social, and customer journeys. 

  • Commerce Cloud for powering e-commerce experiences, online stores, and transactions. 

  • Analytics Cloud for real-time data visualization and insightful analysis.

How to Use Salesforce: A Simple Overview

Getting started with Salesforce doesn't require deep tech skills. Here's how most teams use it:

Customer Data Goes in One Place

Instead of juggling spreadsheets or scattered contacts, users can input leads, customers, and prospects into a single, accessible platform for the entire team.

Track Sales and Conversations

Sales reps log calls, emails, meetings, and notes to ensure consistency and transparency of communication on the whole team.

Automate Workflows

Automation can be set up very easily with a few clicks. As soon as a lead gets added, a welcome email is sent, or when any deal moves to a certain stage, a task is created.

Create Reports and Dashboards

These reports and dashboards present the data from Salesforce visually to sales managers, so they can instantly see deal progress, forecasts, and team performance.

Integrate with Other Applications

Salesforce integrates with Gmail, Outlook, Slack, Zoom, and many other applications, establishing it as a flexible hub for daily work.

Why Businesses Love Salesforce

Arguably, the most popular CRM platform is scalable. Salesforce for business can be tailored for almost any business flow, whether for an entrepreneur or a company with thousands of workers.

There are some shining reasons why it stands out as one of the most excellent CRM tools

  • It supports cloud computing, eliminating the need to install anything on a local server.

  • Since it allows mobile usage, people working on the move can access the data needed.

  • It supports custom apps and automation, thanks to its low-code platform.

  • It offers AI-powered features like lead scoring, predictions, and auto-suggestions through Salesforce Einstein.

Also Read: Unlocking the Future of Integration: Salesforce’s Evolution in System Connectivity

Final Thoughts

If asked what Salesforce is and why it is widely used, the answer would be straightforward: it makes customers easier, smarter, and more productive.

Especially in the case of business, learning means keeping ahead in a data-driven world. For professionals, CRM skillsets mean positions in sales, marketing, customer support, and analytics.

Whether starting from scratch or considering an enhanced CRM system, Salesforce is worth learning at the very least.

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