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McKinsey claims that email takes up about 28% of a workweek. Gmail has some features to help manage this better. The top 10 simple features to save time and remain focused are here.
Smart Compose suggests entire phrases as one type. This, of course, saves time when writing an email and reduces mistakes. The tool learns individual writing styles over time, making responding faster and more seamless.
Priority Inbox organises emails by categories. Important emails are kept first. Minor ones go into the ‘Everything Else’ section. It’s a time-saving Gmail tool that helps focus on what is most important and wastes no time on junk mail.
One does not have to remember to send emails at a later time. Gmail’s Schedule Send lets individuals choose the time and date. And this suits global teams and various time zones.” Simply write the email and schedule it.
Pre-written replies are Canned Responses (now known as Templates). One can save messages and reuse them. That helps with common questions or routine responses. It is time-saving and maintains consistency in tone.
Use keyboard shortcuts for faster navigation. “C” creates a new message. “E” archives an email. For heavy email users, Google claims shortcuts can save up to 30 minutes daily.
This Gmail shortcut comes with advanced search filters. Users can filter searches by sender, date, subject, or attachments. This helps individuals find old emails more quickly; no scrolling for hours. Simply enter the filter and find the email.
Labels are more flexible than folder structures for folders. An email can take on many labels, and users can even colour-code the items. This keeps the inbox tidy and organised. Sorting emails by project or client is simple.
The Snooze feature lets users temporarily get rid of emails from their inboxes. They return at a set time. It helps one to avoid distractions. Users can deal with emails when they are available and not all together.
It can enable multiple inboxes, which allows users to see different categories side by side. For instance, starred emails, drafts, and unread messages can all be visible. This is beneficial for multitasking and minimises the risk of overlooking crucial emails.
Offline Mode allows users to read, search, and compose emails when they don’t have internet connectivity. Those emails get sent out automatically when the individual is online. This is great for storing data during travels or in poorly connected regions.
Gmail settings have plenty of features that can help people save time. The platform is focused on efficiency, from smart replies to smart sorting. These Gmail productivity features are available to anyone. Some easy tweaks can lessen inbox anxiety, helping users focus on what matters.
