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Compare ink-tank, laser, and hybrid printers for colour and text workloads.
Identify the best all-in-one printer for a small business with scan, copy, and duplex features.
Understand cost, speed, reliability, and after-sales support in India.
Indian small businesses still rely on printers for invoices, contracts, marketing, and legal documents. The market is now crowded, but making a smart choice can save thousands of rupees annually. Below is a closer inspection of the best printers for small businesses in 2025.
Type: Multi-function ink-tank printer (print, scan, copy)
Print Speed: Up to 17 ppm in black, 9.5 ppm in color
Page Yield: 7,500 pages (black) / 6,000 pages (color) per replenishment
Cost Effectiveness: Nearly 10 paise – 15 paise per page for black, 20paise – 25 paise per page for color
Connectivity: WiFi, USB, Ethernet, mobile printing applications
Epson EcoTank L6460 is a top contender for companies that require colourful presentations, training documents, or client proposals. Its refillable tanks significantly lower operating expenses, making the device one of the best all-in-one printers for small business configurations where color is not optional.
Type: All-in-one ink-tank with duplex and dual paper trays
Print Speed: Up to 24 ppm black, 15.5 ppm colour
Page Yield: 6,000 black / 14,000 colour pages with economy mode
Cost Effectiveness: Extremely low per-page expenditure for large-volume offices
Connectivity: WiFi, cloud printing, touch screen for convenient navigation
MAXIFY GX7150 is an excellent choice for schools and agencies and is designed for small offices requiring color and volume. The gadget is widely regarded as one of the top office printers for the long term that don’t settle for anything less than efficiency.
Category: Monochrome laser multifunction (print, scan, copy)
Print Speed: 30 ppm black
Page Yield: Up to 3,000 pages per toner
Cost-Effectiveness: Approximately Rs. 1 - Rs. 1.5 per page
Connectivity: WiFi, Ethernet, mobile print support, ADF for bulk scanning
Popular for its durability and low maintenance, this Brother model ranks among the top printers for small businesses in India, where bulk text printing is a daily routine. It’s quick, crisp, and designed to take steady workloads without complaining.
Type: Monochrome single-function laser printer
Print Speed: 18 ppm black
Page Yield: 1,600 pages per cartridge
Cost-Effectiveness: Approximately Rs. 1.8 per page
Connectivity: USB only, plug-and-play
HP P1108 is a compact and affordable office printer, usually advised for startups or freelancers looking for a simple setup. Although not multifunctional, it is still a reliable entry in the top printers for the small businesses segment under Rs 15,000.
Type: Single-function monochrome laser printer
Print Speed: 12 ppm
Page Yield: 2,000 pages per toner
Cost Efficiency: Rs. 1.5 per page
Connectivity: USB, no WiFi
One of India’s most popular low-cost printers, Canon LBP2900B, has built a reputation for ruggedness. While the device lacks modern features, it still stands out as the best printer for small businesses in India on a shoestring budget.
Type: Laser-tank hybrid multifunction printer
Print Speed: 20 ppm black
Page Yield: To 5,000 pages per tank fill of the toner
Cost Saving: Less than standard laser cartridges
Connectivity: WiFi, duplex, ADF
This model attempts to combine laser speed with refillable frugality. For offices with multiple contracts and sporadic colour graphics, it’s a fair compromise and a solid choice for the best all-in-one printer for small businesses.
Type: Monochrome multifunction printer
Print Speed: 21 ppm black
Page Yield: 2,000 pages per toner
Cost Efficiency: Rs. 1.5 - Rs. 2 per page
Connectivity: WiFi, scan-to-email, mobile print
HP MFP is a steady performer for admin-heavy offices that rely on scanning, copying, and bulk black-and-white printing. The printer is not the cheapest, but it remains reliable under pressure.
Also Read: Best Printers Under Rs. 5000 to Buy in 2025
For Color-Centric Businesses: Epson EcoTank L6460 or Canon MAXIFY GX7150
For Bulk Text Offices: Brother DCP-L2640DW or HP LaserJet P1108 Plus
For Budget Setups: Canon LBP2900B
For Mixed Needs: HP LaserJet 2606sdw or HP’s Mono Laser MFP
Ultimately, the ideal printer for a small business in India will vary based on print volume, budget, and whether color is necessary. Spending more money up front usually means considerable savings in the long run.
1. Which is the best all-in-one printer for a small business in 2025?
The Epson EcoTank L6460 features multifunctional capabilities, a high ink yield, low running costs, and bright-coloured prints, and is preferably suited to small office scenarios.
2. What is the best printer for a small business in India under Rs 15,000?
The Canon LBP2900B and the HP LaserJet Pro P1108 Plus are reliable monochrome printers, yet they are also the cheapest to maintain and can withstand the test of time well within tight budgets.
3. Are ink-tank printers better than laser printers for small businesses?
Ink-tank printers suit colour-heavy needs with low cost per page, while laser printers excel at sharp, fast, bulk text output.
4. How can small business owners cut printing costs effectively?
To avoid unwanted expenses, buy good-quality ink-tank or toner models, set printers for duplex printing, keep print quality in draft mode, and maintain printers properly.
5. Which printer brands stand out in after-sales support in India?
Epson and Canon enjoy the service of ink tank printers; Brother for sturdy laser printers; HP for fairly good service all over the country for multifunction printers.
