How Big Data Impacts Project Management

October 16, 2020 0 comments

Data shows that harnessing the power of big data can increase your operations margin by 60%. This means that leveraging big data can make running your project workflows and processes more efficient.

In this guide, we’ll look at the positive impact of big data on project management and its role in helping your team increase efficiency. 

 

What is Big Data? 

Big data refers to complex, large information that grows rapidly and exponentially with time. This makes it almost impossible to store or process data efficiently using traditional data management tools.  

The characteristics of big data include:

  • Volume. Big data comes from various sources such as smart devices, videos, social media, business transactions, industrial equipment, and more. Big data tools can store voluminous information coming from these sources.
  • Variety. Data comes in different formats, from structured and numeric information that you find in traditional databases to unstructured financial transactions, text documents, emails, and others. 

The right big data software can take these various kinds of data and bring them together for analysis, allowing you to extract valuable insights. 

  • Velocity. Massive and continuous streams of data to your business happen at incredibly high speeds. With big data tools, information processing and analysis can take seconds, helping you meet project and operations demands promptly. 
  • Veracity. Data comes from many sources, making it challenging to match, link, transform, and cleanse the information across systems. Big data software helps you connect and correlate data relationships, multiple linkages, and relationships.  
  • Variability. Data flows are unpredictable since they change often. The key is to use the right big data strategies and tools to determine trends and manage peak daily, seasonal, and event-triggered data loads.  

Understanding big data helps you identify the right approach and tools to process, analyze, and transform information and gain actionable insights to improve your project process efficiency.

 

The impact of big data on project management

Let’s look into the impact and significance of big data in project management and how it can optimize your processes to achieve excellent project outcomes.  

1. Reduces project complexity

Inefficient processes, inadequate knowledge, or ignorance of available information about key project elements can add to the complexity of managing projects.

That’s why companies use a robust project management software to streamline and simplify projects. Since projects often have a plethora of variables and moving parts, it pays to have a project management platform where the entire operation is managed.

Analyzing big data can help further improve your projects since it allows you to uncover project issues and challenges quickly to reduce project complexities. 

With big data analytics tools, you can analyze critical project information, how to present it such as through reports and visualizations, and the process of where, when, and who delivers the data. 
This gives you a firm grasp of your project processes, products, and services, allowing you to uncover, resolve, and simplify workflow bottlenecks and complicated systems that keep your projects, and in turn, your business from working optimally. 

 

2. Lowers project costs

Big data analytics means collecting more and more data that you can use to predict future events and trends within your industry easily. 

This helps make your resource forecasting and planning process more efficient since you’ll have a library of relevant data to determine the right budget, timetable, estimates, and more for cost-effective project implementation. 

Insights from analyzing big data can also make your output efficient because it allows you to identify and assign the tasks your team members are excellent at and provide them with accurate information to complete their jobs.

This reduces potential project errors and inaccuracies that could cost you a ton of your resources, and, if not corrected, could set back your operations for days, weeks, or months. 

3. Improves resource management

Big data analytics helps you extract the right information to understand your project needs. This allows you to see available resources and how these two match up for efficient resource allocation and, in turn, seamless project operations.

For instance, the moving parts and changes in project management, such as your budget, can significantly impact your deadline and resources.

Using big data insights and resource management solutions equips you with the information and tools to uncover the right approach to handle project plan changes easily. 

It will also help you predict project outcomes and make better strategic decisions to ensure the most cost-effective resource spending.  

 

4. Develops project team environments

Using big data technology to consolidate and analyze info about your team members’ skills, leadership, performance, and experiences working on projects in current and previous organizations can give you insights that help you form your teams more effectively. 

Plus, this will help you determine the optimum team size and configuration that best fits your project processes, the required skill sets to manage future projects successfully, how you can develop scalable leadership, and the necessary capacity building to handle complex projects.

Leveraging big data analytics and associated technologies such as project management software can shape your team development and help you discover the right strategies for your team formation process.

Doing so will also help you identify the mix of skills your team members need to successfully deal with the intricacies of your future projects.

 

5. Enhances project risk management

Project management is dynamic and affected by many internal and external factors, leaving it open to various risks that could negatively impact your delivery outcome.

The key is to actively and regularly identify and manage your project management risks, which means you’ll need to document all risk events and the troubleshooting and firefighting activities.

Big data analytics allow you to analyze your project issues and risks to manage them better and minimize their impact on your processes and results.

This also helps you develop the right methods and use the right tools to identify, analyze, prioritize, monitor potential issues, and create solid risk response strategies.

 

Final thoughts

Big data provides plenty of opportunities to advance your team members’ skills and optimize your project management implementation process.

After all, regardless of your objective, you can always find data to influence your project results.

Leverage big data to analyze past, real-time, and future information to model the probability of your project outcomes and use it to make data-based decisions and improve your efficiencies.

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